To enable Shared Ownership, you need to map internal groups to corresponding ticket statuses based on your workflow.


How to map internal groups to a ticket status

  • Login to your support portal as an Admin.
  • Go to Admin > Ticket fields > Status to view the list of all your ticket statuses.
  • Excluding the four default status values - Open, Pending, Resolved and Closed - you can map each of the custom statuses created to a set of groups by entering them under Mapped Internal Groups.



  • To add a custom status, click Add Item and enter the details for the status there.

  • Make sure to include Customer Responded as one of your custom statuses. Map all internal groups to this status. By doing so, you make sure that even when the customer responds, the ticket still stays in your agent’s ticket view. 
  • Please note that you also need to make sure that all of your agents, both primary and internal, add Customer Responded as a status in their ticket views for the ticket to be visible to everyone.
  • When you’re done mapping all the statuses to their respective internal groups, click on Done.


How to enable Shared Ownership


For a new ticket:

  • Click on the + icon next to your profile picture and then select the New Ticket option. 
  • Fill out the ticket form.
  • While selecting a status, make sure to pick one to which the internal groups are mapped. 
  • The Assign to field corresponds to the primary group and primary agent of the ticket. 
  • Depending on the status, you can assign an internal group and agent from the list mapped to the status. The Assign to (internal) field corresponds to the 'Internal group' and 'Internal agent' of the ticket.



  • Click on Submit.


For an existing ticket:

  • Go to the ticket details page of the ticket for which you’d like to set up Shared Ownership.


  • Under Ticket properties, choose a custom status that is mapped to the internal group to whom you’d like to assign the ticket.
  • Under the Assign to (internal) field, select the respective internal group and internal agent from the dropdown list.
  • Click on Update.


Click here to find out more about circumventing Observer rules that remove shared ownership.


For enabling Shared Ownership of tickets, you would first have to make sure to map internal groups to the corresponding ticket statuses based on your workflow.


Quick guide to Mapping internal groups to a ticket status

  • Login to your support portal as an Administrator.

  • Go to Admin > Ticket fields and click on Status for a list of all your ticket statuses.

  • Excluding the four default status values ‘Open’, ‘Pending’, ‘Resolved’ and ‘Closed’, you can map each of the custom statuses created to a set of groups by entering them under Mapped Internal Groups



  • To add a custom status, click on Add Item and enter the details for the status there.

  • Make sure to include Customer Responded as one of your custom statuses. Map all of the internal groups to this status. By doing so, you make sure that even when the customer responds, the ticket still stays in your agent’s ticket view. Please note that you also need to make sure that all of your agents, both primary and internal, add Customer Responded as a status in their ticket views for the ticket to be visible to everyone.

  • When you’re done mapping all the statuses with their respective internal groups, click on Done


Quick guide to enable Shared Ownership of Tickets:


For a new ticket:

  • Select New > Ticket. Fill out the ticket form.

  • While selecting a status, please make sure to pick one to which the internal groups are mapped. 

  • The group and agent fields correspond to the primary group and agent of the ticket. 

  • Depending on the status, you can assign an internal group from the list of groups mapped to the status. Assign an internal agent after selecting the internal group.



  • Click on Submit.


For an existing ticket:

  • Go to the ticket details page of the ticket for which you’d like to set up Shared Ownership.


  • Under Ticket properties, choose a custom status that is mapped to the internal group to whom you’d like to assign the ticket.

  • Under ‘Internal Group’, select the respective internal group from the drop-down list.

  • Under ‘Internal Agent’, choose an agent from the drop-down list.

  • Click on Update to save the settings. 


Click here to know how to circumvent Observer rules that remove shared ownership.